AI Avatar and Character Booth Rental forCorporate Events
Forget standard filters; transform your participants into the leading characters of the digital universe you have created! With the AI Avatar Booth, give your guests the opportunity to choose their own "character classes" and create their digital twins in seconds. Make a futuristic mark on your events with this interactive experience that combines gamification and high technology.
Last updated: 7 October 2026
- Category
- Artificial intelligence
- Setup
- Turnkey
- Operation
- On-site crew
- Coverage
- Nationwide
About this service
AI Avatar & Character Studio: Create Digital Twins for Your Event
Standard photo filters only alter the image; the AI Avatar Studio teleports participants directly into the digital universe crafted by your brand! This next-generation system, utilizing gamification dynamics, allows your guests to choose their own "character classes" just like in a video game. Whether it's a technology-focused launch, an innovation summit, or an in-house motivation event, our AI Avatar booth rental service transforms your event into an unforgettable experience by empowering participants to create their own digital identities.
In-Game Character Selection Interface (UI/UX) When participants arrive at the kiosk screen, instead of simply taking a photo, they initiate the transformation process by selecting from character classes specially designed for your event concept (e.g., Cyber Warrior, Space Explorer, Leader of the Future), just like in a game menu.
Hyper-Realistic 3D Avatar Integration Our advanced artificial intelligence model analyzes the participant's facial features, expressions, and unique characteristics with precision, seamlessly and photorealistically integrating them into the chosen three-dimensional or detailed illustration character body.
High-Speed Processing and Zero Wait Time (Generative AI) Thanks to our optimized local and cloud AI processing pipeline, digital character production is completed in seconds. With a processing capacity of over 100 participants per hour, even at the busiest technology summits and festivals, queue formation is prevented, ensuring a smooth experience.
Permanent Digital Identity and Instant QR Delivery The produced high-resolution avatars are instantly transferred to smart phones via dynamic QR codes. Participants do not just leave these unique visuals at the event venue; they continue to use them on social media profiles (LinkedIn, Instagram), internal company platforms, and digital name tags for weeks.
Custom Avatar Design for Brand Story What is the vision or theme of your launch? Concepts, professions, 3D models, and futuristic backgrounds that perfectly align with your brand's story are pre-coded and integrated into the system specifically for your event by our team.
Data-Capture Integration Transform entertainment into measurable sales data! With our smart delivery module, contact information (name, email, company) approved by the Personal Data Protection Law (KVKK) can be collected from participants wishing to download their avatars to their phones and can be transferred as qualified "Leads" to your brand's CRM system after the event.
Turnkey Setup and 100% KVKK Compliance Our rental service includes an interactive touch kiosk, professional studio lighting, and technical operator support to manage the system throughout the event. The photos taken are processed in real-time on secure servers and are permanently deleted at the end of the event in accordance with privacy procedures.
Optional module · Data-Capture & CRM
Turn this activation into a lead-generation engine
On request, we add the Data-Capture module to this activation. An experience guests enjoy becomes a qualified lead list your sales team can follow up after the trade show or launch.
- 01
Smart delivery and lead form
Guests reach their digital content via QR code and land on a micro-site designed for your brand. They receive their content by filling in fields we define together, such as name, company and email.
- 02
Built for KVKK and GDPR
The form is shown with a privacy notice. Marketing consent is collected through a separate, optional opt-in that is never tied to content delivery. Only data that is necessary for the stated purpose is collected.
- 03
Our own CRM infrastructure
Captured records flow instantly into MetasoftCo's own CRM infrastructure. No extra software to buy and no integration project to wait for.
- 04
Your dedicated client dashboard
Follow incoming records live from your dedicated dashboard, filter them and download them as Excel/CSV. AI-generated statistics summarise how your event performed.
The Data-Capture module is activated only at the client's request and with their written approval. The client brand is the data controller for the personal data collected; MetasoftCo processes it solely on the client's instructions as a data processor. The final wording and approval of the privacy notice and consent texts remain the client's responsibility. Data is retained for 90 days by default, can be downloaded from the dashboard during that period and is deleted from our systems afterwards. A different period can be agreed in the contract.
Corporate rental · Turnkey
Logistics, setup and what's included
Logistics and setup
- Power
- A single standard 220V socket is enough.
- Internet
- We bring our own 5G connection; no venue network needed.
- Setup
- The day before the event or 3–4 hours before doors open; about 30–40 minutes per device.
- On-site crew
- At least 2 technicians on site throughout the event.
Included in the service
- Transport, setup and teardown
- Technical crew throughout the event
- Branded interface and output design
- Branded kiosk wrap
- Instant digital sharing via QR
- Physical prints within seconds, 750 prints included
Based at İstanbul Teknokent (Avcılar), MetasoftCo provides turnkey installations for corporate events, launches and trade shows across Türkiye, including İstanbul, Ankara, İzmir, Antalya, Bodrum, Adana, Diyarbakır, Kocaeli, Sapanca and Çorum.
Frequently asked questions
01AI Avatar oluşturma işlemi ne kadar sürüyor, bekleme sırası oluşur mu?
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Katılımcı karakterini seçip fotoğrafı çekildikten sonra, yapay zeka motorumuz avatarı ortalama 8-12 saniye içinde oluşturur. Yüksek hızlı işlem kapasitemiz sayesinde saatte 100'den fazla katılımcıya akıcı bir şekilde hizmet verilir.
02Etkinliğimize veya markamıza özel karakterler tasarlayabiliyor musunuz?
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Evet. Etkinliğinizin temasına (ör. uzay çağı, siberpunk, kurumsal vizyon, marka maskotu) tam uyumlu 3D karakter sınıfları ve özel "prompt" senaryoları uzman ekibimiz tarafından etkinliğinizden önce sisteme entegre edilir.
03Katılımcılar oluşturulan yapay zeka avatarlarını nasıl teslim alıyor?
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Üretim tamamlandığında ekranda dinamik bir QR kod belirir. Katılımcılar bu kodu okutarak yüksek çözünürlüklü dijital avatarlarını anında telefonlarına indirebilirler. Ayrıca etkinlik konseptine özel çerçeveli fiziksel baskı seçeneği de sunulmaktadır.
04How is AI Avatar and Character Booth for Corporate Events rental pricing determined?
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Pricing depends on event duration, city and venue, number of devices and the scope of customisation. Our quotes are turnkey: transport, setup, technical crew and branded design are included. Share your event date and city and we will send you a clear quote.
05Can the system be used indoors and at trade shows?
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Yes. It can be installed at any indoor venue, trade show stand or launch area with a standard 220V socket. We bring our own 5G connection, so no venue network is needed. The space required depends on the product and is confirmed when we quote.
06Do you offer brand customisation?
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Yes. The screen interface, photo and output designs and the kiosk wrap are all designed for your brand.
07How long does setup take?
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We set up the day before the event or 3–4 hours before doors open; each device takes about 30–40 minutes. At least 2 of our technicians stay on site throughout the event.
08Which cities do you serve?
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We are based in İstanbul and work across Türkiye, with installations so far in İstanbul, Ankara, İzmir, Antalya, Bodrum, Adana, Diyarbakır, Kocaeli, Sapanca and Çorum, among others. For events outside İstanbul, travel and accommodation are either included in the quote or arranged by your team.
09Can this activation capture attendee data (leads)?
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Yes. On request we add the Data-Capture module: guests reach their content via QR code and share details such as name, company and email on a micro-site designed for your brand. Records flow instantly into MetasoftCo's own CRM infrastructure and can be followed live from your dedicated dashboard.
10How is the collected data handled under KVKK and GDPR?
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The form is shown with a privacy notice, and marketing consent is collected through a separate, optional opt-in. The client brand is the data controller and MetasoftCo acts as a data processor on the client's instructions. Final approval of the texts rests with the client.
From the field
